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Kenyan Passport Application with My Global Attitude

Kenyan Passport Application and Renewal Process

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In September 2017, the Ministry of Immigration launched a new type of passport, the e-passport which is said to be more secure with an electronic chip. The new Kenyan passport application process is similar to the old one which is outlined in this article.

The passport details are registered with the International Civil Aviation Organization which makes it easier to track one’s international movement.

A passport is a type of identification document which is valid for 10 years from the date  of issue which is stated on the last page.

There are three types of passports in Kenya distinguished by their purpose and colour :

 

  • Ordinary passports – Navy blue in colour issued to Kenyans for international travels (New generation passports being issued currently are Light blue in colour)
  • Diplomatic passports – Maroon in colour issued to Kenyan diplomats and their eligible dependents
  • East African passport – Light blue in colour issued for travels within East Africa

 

This article discusses the steps of application of the Kenyan passport as a citizen, the passport application fees, waiting time and all the documents you need for a successful application:

 

Why you need a Passport

In different circumstances, you’ll be required to prove your identification which could be done either by use of a National ID or a Kenyan passport. For international travels, you will purely need your Kenyan passport.

 

Read : 65 Visa Free Countries for the Kenyan Passport

 

Steps of Kenyan Passport Application

 

In order to apply for a Kenyan Passport as a citizen, you’ll need to have your own E-citizen account. DO NOT use another person’s account as the application will be rejected.

Below are the steps to take when applying for a Kenyan passport:

 

  1. Register your details with ecitizen.co.ke
  2. Click on Department of Immigration Services
  3. Click on Make Application
  4. Click on Kenyan Passport and state if for Adult or Child
  5. Carefully read all the instructions before filling the form
  6. Fill the application form
  7. Select the mode of payment (M-Pesa, Visa, Mastercard) and make a payment
  8. Download and print the application form and three copies of payment receipts
  9. Submit the application documents in person at any Immigration offices in Nairobi Nyayo House, Mombasa, and Kisumu

 

 

Kenyan Passport Application Requirements

 

During the submission of Kenyan passport application documents, you will be required to bring the following documents:

  1. A fully filled e-citizen passport application form (From the above process)
  2. Three payment receipts (From above process)
  3. Original birth certificate and photocopy (For first-time applicants)
  4. Original National ID and copy
  5. Three (3) current passport photo size on a white background
  6. ID card copy of a recommender (You’ll need to be recommended by a government official or member of clergy for first time applicants. For renewal, anybody can recommend. My colleague signed the recommendation form for me)
  7. Parents National ID cards copies or Death Certificate if deceased
  8. If a Minor, a consent letter from parents is required
  9. Old passport and letter of explanation for replacement if expired or mutilated (In this case you don’t need original birth certificate)
  10. For Lost passports replacement, a Sworn affidavit and a police abstract are required
  11. Applicants must apply in person for digital photo capture. This is the photo that will be printed on your passport, and not the 3 passport-size photos submitted above

 

 

Kenyan Passport Application Fees

 

Passport TypeFees (Kes)
32 Pages Ordinary “A” Series           4,550.00
48 pages Ordinary “B” Series           6,050.00
64 Pages Ordinary “C” Series           Deactivated
East African Passport               990.00
Diplomatic passport (48 page)           7,550.00
Replacement of Mutilated Passport         10,050.00
Replacement of Lost Passport         12,050.00

 

 

Waiting time

If you’re applying for a Kenyan Passport for the first time, it should take at least 15 working days to get your passport upon submission of all the documents at the Ministry of Immigration offices.

If renewing your Kenyan passport, it takes at least 5 working days to get a new passport. Note the passport application process can take longer if more information is needed or your e-citizen application form has not been filled correctly.

 

 

Kenyan Passport Renewal

 

The only difference between a virgin application and passport renewal is the documents you’ll be required to submit.

Here you’ll not be required to submit your original birth certificate. Note if you’re planning to renew your filled up passport which is not yet expired you’ll be required to write a letter of explanation on why you need another passport.

 

During application and renewal process, bring original documents and photocopies of the same

Process at Nyayo House Immigration Office

 

  1. Outside Nyayo house building entrance, you’ll meet a uniformed policeman who’ll check your application documents and let you inside
  2. Just at the door, there’s a self-service machine and a uniformed immigration official who will ask if you’re coming for application or collection. They’ll then give you a ticket depending on what you tell them.
  3. You’ll then sit in one of the benches and wait for your ticket number to be called by the Teller
  4. Here you’ll submit your documents for verification and your online payment will be received and verified. (NO payment is done at this point as you should have already paid online)
  5. The teller will then send you to the Photography room where another passport size photo will be taken. (This is the photo they use on your passport so remember to look your best).

This is the last step on Application day.

  1. On collection day, step 1 and 2 above will be repeated.
  2. The gentleman at the Self-service machine will direct you to the passport collection counter.

This counter is not as orderly as the Application counters.

  1. You’ll drop your collection document (proof of application) at a counter then sit and wait for your name to be called.

 

Voila, you have your new Kenyan passport!

 

Having talked too much, I’d now love to hear from you. Have you applied for your Kenyan passport yet? If Yes, how was the experience on the entire process? If No, what are you waiting for? 😉

Hit me up on the comments section below this post.

 

Until the next post.

Carolina

 

Comments (16)

  1. Very helpful information Caroline. A few days ago I was at Nyayo house for my application and it was a very tiring process, I spend the whole day queuing.

    1. It’s unfortunate that you had to queue all day Mbugua 🙂
      With the transition from old passport to the e-passport a few weeks ago, I guess everybody is now applying for the e-passport which could explain the crowd.

  2. Thanks for the information, will I still need a recomendations id from a clergy or government person when renewing my expired passports?

    1. Hi Daniel,

      Yes, you still need recommendation but not necessarily from clergymen/government officials. I renewed my passport in January 2017 and had my colleague sign the recommendation. Only remember to ask for a copy of ID for the person who recommends you.

  3. Hey Carol, very important info. Can I still use the old passport or I need to get the e-passport for.me to travel?

    1. Thank you Rachael. Yes the old (navy blue) passport is still valid until 2019. I’m also using the same 🙂

  4. I always love this blog for such posts. Every travel related information Kenya and beyond can be found here, whatever.
    Only need to search and you get it.
    Thank you Caroline for the good job. You’re an inspiration.

    1. Thank you for the kind words Faith. Share the blog with your friends 🙂

  5. Thank you gal for the sharing, the immigration office requires one to go with a copy of a parents ID for original applications though this is not stated in their list of required documents.

    Either, for the Muslim friends, the passport photo size you are to submit must be taken without the hijab.

    1. Thank you Hellen for the addition. True, the head should not be covered during the digital photo capture. The immigration officers will point that out during the process.

  6. Another one of your great posts @Caroline. Thank you for the information.

  7. Hey,
    I think you need to change the passport fees section it contradicts what is in the ecitizen web…for the section of the 48 page and 64 page passport.

    1. Hi Teresia, Thank you for pointing that out. I have updated the same.
      All my articles are accurate as at the date of publishing. I do however, take time to update in case any changes occur over the time.

  8. Hey,
    Thankyou for your information, my passport is expiring in July next year and am going out of the country in Feb next year for few years, is it possible to renew my passport now or I can renew it in the country I will be based? Waiting for your reply.

    1. Hi Esther,
      If I were you, I would renew before I leave the country, preferably early January. A passport is valid for 10 years therefore you have plenty of time ahead. It doesn’t harm to renew now too.

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